Author Guidelines

Please note that the information below applies to authors of conference papers.

Authors of workshop papers can find their guidelines for submission here

The conference ID is icc10ws (this is important !!)
Please note that papers are NOT to be uploaded to EDAS.

Final Paper Submission Process

All accepted papers, both for lecture style and for poster style presentations, must be prepared as indicated below and final camera ready versions must be uploaded to IEEE Conference eXpress site (not EDAS) in order for them to be published in the proceedings and IEEE Xplore.

Revise Your Paper

Please read the reviews and follow the reviewers' recommendations for revising your final paper. When you are done with revising, please print out your paper and carefully proof read it. Review formatting requirements at http://www.ieee.org/web/publications/pubservices/confpub/icc10/index.html 

Register For The Conference

  1. At least one author must register for the conference by Wednesday 10 February 2010 noon (EDT) as the presenter.
  2. ComSoc policy states that all accepted IEEE ICC 2010 technical paper presenters must register at the FULL or LIMITED rate.
  3. For authors presenting multiple papers, one FULL or LIMITED registration is valid for up to three (3) papers.
  4. For registration information, go to: http://www.comsoc.org/confs/icc/2010 and click on REGISTRATION (to be available shortly)
  5. It is imperative, that the same author must upload the paper(s), review, and approved PDFs, and submit copyright form. (Only one e-mail address can be identified to a registration code).
  6. When you are done with the registration, you will be given a Registration Code, which will be needed to upload your paper in the following step.
  7. If you are registering by fax, please allow 3 working days to receive your Registration Code.
  8. Please Do Not Share Your Registration Confirmation Code With Anyone Else. 
  9. Although the code enables submission of up to three papers, it can be used only once, by you, to create one author account for these submissions.
  10. The organizers of IEEE ICC 2010 as well as our attendees expect accepted papers to be presented at the conference. IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.

Visa Instructions And Assistance

Do not delay in making VISA arrangements for entry into South Africa if needed. Such arrangements are the responsibility of authors and other participants and may take up to a few months. For further information, please go to: http://www.comsoc.org/confs/icc/2010 and click on VISAS.

Paper Submission

  1. Your paper must be received by Wednesday 10 February 2010 (11:59pm EDT) for it to be in the proceedings.
  2. If you are registering by fax, please allow 3 working days to receive your Attendee ref #.
  3. For paper submission, go to http://www.ieee.org/web/publications/pubservices/confpub/icc10/index.html 
  4. You will need the following to upload your source file.
    1. Conference ID: Use icc10 for this conference.
    2. Your registration code: given after you completed your registration.
    3. Your EDAS paper ID number (not your EDAS author account number)
  5. If you experience technical problems uploading your paper, email IEEE eXpress at e.aubrey@ieee.org 

Submit Your Copyright Transfer

After you upload your final paper and approve the PDF, a Submit Copyright link will appear in your IEEE eXpress account. This enables you to complete the IEEE (electronic) Copyright form. When you receive our confirmation email after completing the electronic form (by selecting Submit), you will not need to fax or mail a paper copyright form.

CRITICAL: You must upload the final version of your source file and complete the copyright transfer no later than Wednesday, 10 February 2010 11:59pm EDT. If you fail to comply, the paper will be dropped from the program.

Reprints Pages

If you wish to purchase over length reprint pages of your paper, please see http://www.ieee.org/web/publications/reprints. 

Over Length Page Charges

Note that each accepted paper is limited to 5 pages (or no more than 6 pages with USD100 over length charge for the extra page). If you have not already paid with your registration, please email icc10reg@ieee.org and ask that your over length page fees be added to the credit card you used for your registration payment.

Preparation of Presentations

Poster style and lecture style presentations are two equally important and valuable methods for presenting papers at ICC 2010.

Poster Style Presentations

  1. General
    1. The poster sessions will be 105 minutes long.
    2. The Authors(s) are expected to:
      1. Be set up prior to the session.
      2. Be present at their poster for the entire 105 minute session.
      3. Sign-in to register that you presented you poster.
      4. Explain their paper to the collected audience.
      5. Answer questions and interact as appropriate.
      6. Remove their materials promptly.
  2. Setup (** UPDATED 1st May**) 
    1. Poster boards reside in Exhibition Hall 2, a poster information allocation display is next to the poster boards and each Poster Board is numbered.
    2. The location for posters are assigned, check at the poster information display in Hall 2 for your assigned poster board number.
    3. Poster setup can begin as soon as the previous session is completed.
    4. Poster setup should be complete 5 minutes before the scheduled presentation.
  3. Materials (** UPDATED 1st May**) 
    1. All poster materials should be provided by the Author(s).
    2. Push pins will not be allowed.  Authors can use either double sided tape or Velcro to mount their poster.
    3. The area for your poster must be within 2380 mm (H) by 950 mm (W).
    4. Please try your material layout before you arrive and make sure it fits in the assigned space.
  4. Removal
    1. All poster materials should be removed within 30 minutes of the end of the scheduled session
    2. Be considerate, someone will be waiting to set up.
  5. Suggestions for a good poster presentation
    1. The title of the poster session should be displayed in large font, 36 - 60 point, to help the audience find your paper.
    2. Your main point or conclusion should be in large font if it is not covered in the title.
    3. A font below 18 point is difficult for the audience to read. Try not to include any smaller print on your presentation.
    4. Avoid large sections of text in all capitals; it can be difficult to read. Use CAPITALS and/or bold to emphasize your points
    5. Display the highlights of your presentation in larger font, 24 - 40. Use colour to emphasize the important points.
    6. Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure the main points. Use colour!
    7. Information flow is most effective if it is from left to right and top to bottom.
    8. Your posted materials should be as self explanatory as possible. Attract the audience's attention and then answer detailed questions.
    9. Consider that the viewers will be two to three meters away from your material and adjust the print font, charts, graphs, and figures accordingly. The audience will not have the time or the space to read pages of text.
    10. The audience at poster sessions moves! They may want to visit several posters during the session. If you are planning to give a presentation of your material it will probably have to be repeated several times as the audience changes. Keep it short, hit the high points and invite questions.
    11. Some visitors may be very interested in your topic and will want to monopolize your session time with questions. This may turn away other visitors that are also interested. Recognize this as a factor and be prepared to acknowledge all visitors.
    12. If you want to interact with certain audience members later, have cards with your contact information available.
    13. The complete paper is available in the Conference Proceedings that all attendees will have.
  6. Refer the audience to the paper for detailed information.

Lecture Style Presentations

  1. General
    1. Each lecture style session room will be set with an LCD projector, a microphone and a laser pointer. Please bring your own laptop. A speaker rehearsal room with an LCD projector will be available for presenters who wish to rehearse their presentations. (Check on-site program for exact location).
    2. Each lecture style presentation is allocated 20 minutes. You should spend about 17 minutes for presentation of the problem, the background, the innovative approach, the new results and the comparative evaluation. An additional 3 minutes should be available for discussion with the attendees.
    3. Sign the register to show that you have presented your paper.
    4. The presenter should prepare a reasonable number of illustrations - in a Power Point file, so as not to exceed the 17 minute time. Typically, one (1) illustration is presented in three (3) minutes. Additional illustrations could be prepared to support possible answers to attendees' questions.
    5. Each illustration should not be crowded by text and graphics. Too much text should be avoided:
      1. Illustrations should support the presentation; they should not be simply read by the presenter.
      2. Graphics help in communications, are more understandable, and point out the basic ideas.
      3. Use large fonts so they can be read without a major effort; typically 18-20 point fonts should be used.
    6. Presentation should be clearly structured.
      1. Begin with a title page.
      2. The index of the presentation should outline the presentation.
      3. The basic problem should be clearly stated, as well as the application area.
      4. Background and previous work should be summarized to provide a prospective for the results presented in the paper.
      5. The innovative approach should be clearly stated.
      6. The application of the approach to the application problem should be described, by pointing out the main features and characteristics, the problems and the solutions.
      7. The results should be clearly outlined and evaluated.
      8. Appropriate comparison with previous results should be presented.
      9. Conclusions should summarize the work performed and point out the main innovation and results.
      10. Future work and developments could also be sketched.